What to send for a sheet metal fabrication quote

Start with the package you need priced

A useful enquiry lets the shop identify what belongs in the price. Name the project and describe the package: a single transition, several replacement fittings, or a duct package shown across multiple drawing sheets. Include a contact who can answer scope questions.

If you are sending a larger drawing set, identify the relevant sheets and drawing revision. Highlight the items you want quoted instead of assuming every item on every sheet is included. Make any exclusions explicit, especially when another contractor supplies equipment or completes the installation.

• Project name, town or site area, and a contact person
• Relevant sheet numbers and current revision
• Part marks or a clear list of the items to price
• Supply-only, supply-and-install, or a scope to discuss

Make dimensions and specifications unambiguous

Label the units on a sketch and provide the dimensions that define the finished part. For a transition, that includes the connections at both ends and enough information to understand its length and orientation. A photograph can explain a restricted space, but it should not be the only source of dimensions.

Include the material, gauge, finish, connection and sealing requirements from the project specification where available. Identify whether a dimension refers to the metal opening, a finished assembly or a clear space that must remain after other work. If something is undecided, mark it as a question rather than choosing a value for the sake of completing the form.

Add quantities, timing and site requirements

Give a quantity for each part mark. For phased work, separate the quantities by phase and explain which items are needed first. Distinguish your preferred date from a date tied to a specific site activity so the shop understands the constraint.

Include the project location and ask about collection or delivery arrangements. Where relevant, explain access restrictions, unloading arrangements and whether installation is part of the enquiry. Availability, delivery costs and timing need direct confirmation before an order is placed.

Send the files without losing the context

Byrne’s quote form accepts PDF, DWG, DXF, PNG, JPG, JPEG and ZIP files. You can attach up to five files, with a maximum of 10 MB per file and 15 MB total. For larger packages, put a shared folder link in the message and check that the intended recipient can open it.

No drawings yet? Describe what you know and include a dimensioned sketch if you have one. A preliminary enquiry can establish what information is still required. It should not be treated as approval to fabricate, an agreed price or a confirmed installation date.

• Open the attachments and check that dimensions are readable
• Remove superseded drawing versions from the issue set
• Include project-specific specifications that affect the package
• Keep passwords and payment information out of the enquiry